Licensing Privacy Notice

This Privacy Notice is regularly reviewed and may be updated or revised at any time. It was last updated in October 2025. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes. 

  1. Introduction
  2. What personal data do we collect?
  3. How we use personal data
  4. Legal Basis for processing
  5. Who do we share personal data with?
  6. How long do we keep personal data?
  7. Automated decisions
  8. Your rights
  9. Data Protection Officer.

Introduction

Our core data protection obligations and commitments are set out in Wigan Council Primary Privacy Notice.

This notice provides additional privacy information for Licensing and covers the following areas:

Animals

  • Selling animals as pets
  • Providing or arranging provision of boarding for cats or dogs (this includes dog kennel boarding, cat boarding, home boarding for dogs and day care for dogs)
  • Hiring out horses
  • Dog breeding
  • Keeping or training animals for exhibition
  • Primates
  • Dangerous wild animals
  • Zoos.

Business and trading

  • Acupuncture, cosmetic piercing, ear piercing, electrolysis, semi permanent skin colouring (including microblading), tattooing
  • Caravan sites
  • Charitable collections
  • Cooling towers
  • Hairdressers and barbers
  • House in Multiple Occupation (HMO)
  • Hypnotism
  • Marriage or civil ceremonies (premises approval)
  • Pavement café/trade displays
  • Environmental permit (pollution prevention control)
  • Second hand good dealers
  • Scrap metal dealers
  • Sex establishments
  • Sports grounds safety
  • Street trading.

Gambling

  • Club gaming permits/club machine permits
  • Gaming machine notifications
  • Licensed premises gaming machine permits
  • Occasional use notices
  • Premises licences
  • Prize gaming permits
  • Small society lottery
  • Temporary use notices
  • Unlicensed family entertainment centres gaming machine permits.

Alcohol, entertainment and late night refreshment

  • Premises licences
  • Club premises certificates
  • Personal licences
  • Temporary event notices.

Taxi licensing

  • Private Hire: operators, vehicles and drivers
  • Hackney Carriage: vehicles and drivers.

What personal data do we collect?

To carry out activities and obligations as a Licensing service we process the following personal data:

  • Name
  • Date of birth
  • Address
  • Telephone number
  • Email address
  • Gender
  • Payment Information
  • Nationality
  • National insurance number
  • Evidence of entitlement to work in the UK
  • Evidence of entitlement to the right of abode
  • Driving licence number
  • Bank Account number.

We also process the following Special Category Data:

  • Health-related data - Medical Information (to comply with the DVLA Group 2 medical standards) for Taxi Licensing only
  • Ethnicity.

We also process the following Criminal Offence Data

  • Offences (including alleged offences), criminal proceedings / investigations, outcomes and sentences.

How we use personal data

The main purposes for processing your personal data are:

  • The processing of licensing applications (including inspections)
  • The processing of payments in relation to licensing functions
  • To investigate relevant complaints or enquiries
  • To carry out pro-active enforcement activities to ensure compliance
  • To allow us to communicate and provide relevant information in relation to licensing changes
  • To keep a public register in relation to the licences/registrations which we have issued.

Legal Basis for processing

The lawful basis we rely on for processing your personal data is:

Legal obligation under the following:

  • Animal Welfare Act 2006
  • Gambling Act 2005
  • Licensing Act 2003
  • Town Police Clauses Act 1847
  • Local Government (Miscellaneous Provisions) Act 1976
  • Taxi and Private Hire (Safety and Road Safety) Vehicle Act 2022
  • Local Government (Miscellaneous Provisions) Act 1982
  • Business and Planning Act 2020
  • Highways Act 1980
  • The Marriages and Civil Partnerships (Approved Premises) Regulations 2005
  • Police, Factories etc. (Miscellaneous Provisions) Act 1916
  • House to House Collection Act 1939 and the House-to-House Regulations 1947
  • Scrap Metal Dealers Act 2013
  • Greater Manchester Act 1981
  • Safety of Sports Grounds Act 1975
  • Hypnotism Act 1952
  • Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018
  • Animal Welfare (Primate Licences) (England) Regulations 2024.

This is not an exhaustive list.

The condition we rely on for processing your special category data and criminal data is:

  • Reasons of substantial public interest (with a basis in law):
    • Statutory etc and government purposes.

Who do we share personal data with?

In addition to the general reasons for data sharing described in the Council’s Primary Privacy Notice, we share data with the following when required:

  • Other teams within Wigan Council
  • Council Committees including, but not limited to, Regulation and Licensing Sub-Committee.
  • Other local authorities
  • Government departments and agencies including, but not limited to,
    • Department for Environment Food & Rural Affairs (DEFRA)
    • Department for Transport (DfT)
    • HM Revenue and Customs
    • Home Office
    • Health and Safety Executive (HSE)
    • Environment Agency
    • Safety at Sports Grounds Authority (SSGA)
    • Charity Commission
    • Gambling Commission
    • DVLA
    • Department for Work and Pensions
    • UK Health Security Agency
    • Registrar General.
  • Greater Manchester Police
  • Greater Manchester Fire and Rescue
  • Animal Welfare Organisations (e.g. RSPCA)
  • Approved Veterinary Surgeons
  • Responsible Authorities and Interested Parties (as defined by the Licensing Act 2003 and the Gambling Act 2005)
  • Interested Parties (as defined by Housing Act 2004)
  • Insurance Companies
  • National Anti-Fraud Network
  • Disclosure and Barring Service.

This is not an exhaustive list.

Where we are required by law to publish a register, this will either be published on the Council’s website or available for inspection in Council offices. We will include personal data limited to that required by law.

Automated decisions

All the decisions we make about you involve human intervention.

Your rights

More information on how to seek advice to exercise your rights, raise a concern or complain about the handling of your personal data by the council can be found in at Wigan Council Primary Privacy Notice.

Data Protection Officer

If you wish to raise a concern or seek clarification about any aspect of this notice, please contact our Data Protection Officer. Please provide documents to prove your identity along with a description of your concern.

We will respond to all requests within one month.

If you are unhappy with the way that we handle your concern you may complain to the Information Commissioner’s Office (ICO) (external link). 

Document information

Owner: Julie Middlehurst, Assistant Director Infrastructure and Regulatory Services

Author: Joanne Brockley, Licensing Manager

Version and date: V3.0, October 2025