This privacy notice is regularly reviewed and may be updated or revisited at any time. It was last updated in December 2025. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes.
- Introduction
- What personal data do we collect?
- How we use personal data
- Legal Basis for processing
- Who do we share personal data with?
- How long do we keep personal data?
- Automated decisions
- Your rights
- Data Protection Officer.
Introduction
Our core data protection obligations and commitments are set out in Wigan Council Primary Privacy Notice.
This notice provides additional privacy information for the Ethnic Minority and Traveller Achievement Service.
The Ethnic Minority and Traveller Achievement Service (EMTAS) works with schools, pupils and parents, alongside partner agencies, to ensure access to educational opportunities for all Ethnic Minority, Gypsy, Roma, Traveller and Showman children and young people in Wigan.
What personal data do we collect?
To carry out activities and obligations as an Ethnic Minority & Traveller Achievement Service we process the following personal data:
- Name
- Address
- Telephone number
- Personal email address
- Date of Birth
- Gender
- Marital status
- Siblings
- Home language
- Country of origin
- Current school
- Previous school history
- Information provided by other educational settings
- Qualifications from previous countries
- Language assessment details
- Educational outcomes your child is working towards
- Your child’s strengths and assets
- Identification numbers, such as Passport details or ARC (Application Registration Card).
We also process the following special category data:
- Health-related data including any Special Educational Needs and Disability
- Information about your child’s race or ethnicity and religious beliefs.
How we use personal data
The main purposes for processing your personal data are:
- To administer the service we have entered into with you including making decisions about the support you receive from us
- To improve the well-being of children, young people and families
- To support your children’s learning
- To monitor and report on their progress
- For purposes of safeguarding
- To assess the quality of our services.
Legal Basis for processing
The lawful bases we rely on for processing your personal data is:
- Legal Obligation
- Performance of a Task in the Public Interest.
The legal gateways include, but are not limited to
- Education Act 1996
- Children and Families Act 2014
- Equality Act 2010
- School Admissions Code 2022
- The School Attendance (Pupil Registration) (England) Regulations 2024
- Working Together to Safeguard Children 2025.
The condition we rely on for processing your special category data is:
- Reasons of substantial public interest (with a basis in law): Statutory etc and government purposes.
Who do we share personal data with?
In addition to the general reasons for data sharing described in the Council’s Primary Privacy Notice, we share data with and collect data from the following when required:
- Other teams within Wigan Council
- Government departments and agencies including but not limited to Department for Education, Department of Health and Social Care, Department for Work and Pensions, Home Office
- Health service providers including GPs
- Schools
- Police and Youth Justice system
- Migrant Help
- SERCO Housing Provider
- Any other person or organisation exercising functions or are engaged in activities in relation to children and adults in the authority’s area.
This is not an exhaustive list.
How long do we keep personal data?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any future legal, accounting, or reporting requirements.
We must continue to retain necessary data in accordance with our corporate records policy to fulfil legal, statutory and regulatory requirements.
Automated decisions
All the decisions we make about you involve human intervention.
Your rights
More information on how to seek advice to exercise your rights, raise a concern or complain about the handling of your personal data by the council can be found in at Wigan Council Primary Privacy Notice.
Data Protection Officer
If you wish to raise a concern or seek clarification about any aspect of this notice, please contact our Data Protection Officer. Please provide documents to prove your identity along with a description of your concern.
We will respond to all requests within one month.
If you are unhappy with the way that we handle your concern you may complain to the Information Commissioner’s Office (ICO) (external link).
Document information
Owner: Cath Pealing, Assistant Director Education
Author: Sian O’Brien, Service Manager Inclusion
Version and date: V3.0 December 2025