This privacy notice is regularly reviewed and may be updated or revisited at any time. It was last updated in December 2025. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes.
- Introduction
- What personal data do we collect?
- How we use personal data
- Legal Basis for processing
- Who do we share personal data with?
- How long do we keep personal data?
- Automated decisions
- Your rights
- Data Protection Officer.
Introduction
Our core data protection obligations and commitments are set out in Wigan Council Primary Privacy Notice.
This notice provides additional privacy information for Child Entertainment and Employment Licensing.
What personal data do we collect?
To carry out activities and obligations in relation to Child Entertainment and Employment Licensing we process the following personal data:
- Name
- Title
- Address
- Telephone number
- Email address
- Date of birth
- Relationship to child
- Sums to be earned by your child for the performance and to whom this is to be paid
- Education information including attendance
- Details of the proposed chaperone
- Your child’s accommodation details during the performance
- Arrangements for transport
- Previous licence information – including refusals
- Your child’s employment details.
We also process the following special category data:
- Your child’s health, including any medical conditions, regular medication taken and recent attendances at hospital
- Information about your race or ethnicity (including ensuring meaningful equal opportunities monitoring and reporting).
How we use personal data
The main purposes for processing your personal data are:
- Administering the service we have entered into with you
- Making decisions about the support you receive from us
- Making decisions about whether to issue a licence
- Education, training and development requirements of staff to ensure the best support for your child
- To conduct data analytics studies to review and better understand the support needed by children and young people and to ensure this support is available
- For equal opportunities and monitoring purposes.
Legal Basis for processing
The lawful bases we rely on for processing your personal data are:
- Compliance with a Legal Obligation
- Performance of a Task in the Public Interest.
The legal gateways include, but are not limited to:
- Children and Young Persons Act 1963 and Children (Performances and Activities) (England) Regulations 2014
- The need for an employment licence is outlined in the Local Authority byelaws on the employment of children.
The condition we rely on for processing your special category data is:
- Reasons of substantial public interest (with a basis in law): Statutory etc and government purposes.
Who do we share personal data with?
In addition to the general reasons for data sharing described in the Council’s Primary Privacy Notice, we share data with and collect data from the following when required:
- Other teams within Wigan Council including, but not limited to,
- Health service providers including but not limited to GPs
- Educational establishments, including schools, free schools, academies, independent schools, alternative education providers, Diocesan boards as necessary
- Licensing teams within other Local Authorities, where required.
This is not an exhaustive list.
How long do we keep personal data?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any future legal, accounting, or reporting requirements.
We must continue to retain necessary data in accordance with our corporate records policy to fulfil legal, statutory and regulatory requirements.
Automated decisions
All the decisions we make about you involve human intervention.
Your rights
More information on how to seek advice to exercise your rights, raise a concern or complain about the handling of your personal data by the council can be found in at Wigan Council Primary Privacy Notice.
Data Protection Officer
If you wish to raise a concern or seek clarification about any aspect of this notice, please contact our Data Protection Officer. Please provide documents to prove your identity along with a description of your concern.
We will respond to all requests within one month.
If you are unhappy with the way that we handle your concern you may complain to the Information Commissioner’s Office (ICO) (external link).
Document information
Owner: Cath Pealing, Assistant Director of Education
Author: Sian O’Brien, Service Manager, Inclusion
Version and date: V3.0 December 2025