Public Health - Privacy Notice

Privacy Notice - Data Protection Act 1998

Wigan Council is a data controller for the purposes of the General Data Protection Regulation. The Public Health team of Wigan Council (under Health Service (Control of Patient Information) Regulations 2002, regulation 3 and Section 42 (4) of the SRSA (2007) as amended by section 287 of the Health and Social Care Act 2012) also have a legal status allowing the processing of Personal Confidential Data for certain Public Health purposes. The use of such data will be restricted so that the principles contained in the General Data Protection Regulation 2018 are fully adhered to.

About us

Wigan Council collects and holds information for Public Health purposes about:

  • Residents of Wigan
  • People receiving health and care services in Wigan
  • People who work or attend school in Wigan

All to whom it has a Public Health duty of care.

Using your data

Wigan Council's Public Health team uses personal identifiable information (any data that could potentially identify a specific individual) about residents and users of health care in Wigan, to enable it to carry out specific functions for which it is responsible, such as:

  • Control of infection
  • Managements of risks to public health
  • National Child Measurement Programme
  • NHS Health Check Programme
  • Organising and supporting the 0-5 health service and school nursing services

We also use the information to derive statistics and intelligence, such as:

  • Produce assessment of the health and care needs of the population, in particular, to support the statutory responsibilities of the:
    • Joint Strategic Needs Assessment (JSNA)
    • Director of Public Health Annual report
    • Health and Wellbeing Strategy
  • Identify priorities for action
  • Inform decisions on (for example) the design and commissioning of services
  • To assess the performance of local health and care system and to evaluate and develop them
  • To report summary statistics to national organisations
  • Undertake equity analysis of trends, particular for vulnerable groups
  • To support clinical audits

These statistics are used in such a way that individuals cannot be identified from them and personal identifiable details are removed as soon as is possible in the processing of intelligence.

Types of data

This information includes:

  • Contact details
  • Geographic codes such as postcodes for the analysis of health inequalities
  • Information from death certifications received via Primary Care Mortality Database including date of birth, NHS number
  • Information from birth certifications received via NHS Digital including date of birth, NHS number and postcode of mother
  • Information about the provision of Public Health services including
    • Immunisations
    • Control of infection
    • Drug and alcohol treatment services
    • Sexual health services
    • 0-5 health services
    • School nursing services
    • Lifestyle and behaviour change services
    • Cancer screening
    • Other screening programmes
    • Public health initiatives
  • Information about lifestyle behaviours, including data collected from surveys
  • Information disease prevalence, including cancer registrations
  • Information about other health statuses including blood pressure
  • Information about health and social care use, including:
    • GP services
    • Hospital services
    • NHS community services
    • Mental health services
    • Social care services

Storing your data

All data is stored securely and is managed using the principles of medical confidentiality and data protection. The number of staff handling such data is limited to key professionals, all who undertake regular training about data protection and managing personal information.

Sharing your data

This data is provided to Public Health Service either direct by the public or by national and local NHS and Local Authority data services and organisations and shared with Public Health in accordance with the General Data Protection Regulation 2018.

Confidential Public Health data will only be shared with other local NHS, local authorities or care organisations with the permission of the Public Health Caldicott Guardian, once the necessary legal basis has been established and data protection safeguards have been verified, so that the data is managed and used under the same restrictions. Anyone who receives information from Wigan Council Public Health is also under a legal duty to keep it confidential.

Opting out

You have the right to opt out receiving or holding your personal identifiable information. There are occasions where service providers will have a legal duty to share information, for example for safeguarding or criminal issues. The process for opting out will depend on what the specific data is and what programme it relates to. For further information, please contact the Public Health.

Further information


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