Present at the meeting:
- Councillor Mrs M J Whiteside (Chairman)
- Councillor Mrs B Bourne
- Reverend Deacon R Moore (co-opted member)
.1 Apologies for absence: Councillors H L Cadman, B J Fagan, G W Fairhurst and G Wilkes
.2 Minutes of the last meeting: The minutes of the meeting of this Select Committee held on 1 December were approved as a correct record.
.3 The role of Legal Division in the tendering process: The Head of Legal Division, Mr J Mitchell, spoke to the Select Committee regarding his involvement in the tendering processes of the Council. A debate followed on the details of contract management and the assessment of tenders.
Resolved: The Select Committee:
- thanks Mr Mitchell for his presentation to the Select Committee;
- agrees to recommend that the criteria for evaluating tenders be agreed before the process begins;
- agrees to recommend a session to produce a process map of how tenders should be evaluated for departments. This should be a joint effort between Legal Division, Corporate Procurement and Internal Audit;
- agrees to recommend that the tender process be ratified and that some new guidelines be produced for the middle level of management.
.4 Dates and time of next meeting: The next meeting of Select Committee No.3 will be held on the 12 January 2009 at 4pm.
